Terms and Conditions
1. THE CONTRACT:
Please go through the following Terms and Conditions that govern the relationship between you (client) and Everest Summit Lodges (P) Limited (hereinafter referred as “The Company”), Registered Company Number 12591/056/057. Please note that while booking a trip, you are agreeing to be bound by the Terms and Conditions as well as the cancellation policy and certain limitations of liability. Both parties agree to these Terms and Conditions to resolve any legal or other disputes that may arise during the trip.
2. BOOKING A TRIP:
A 'trip' refers to any product itinerary or activities that you purchase with us including Trekking, Tours, and/or other adventure and tour programs. A booking is accepted and becomes definite only from the date when the Company sends a confirmation invoice or email. It is at this point that a contract between the Company and the Client comes into existence. Before your booking is confirmed and a contract comes into force, the Company reserves the right to increase or decrease the prices. Please note that the company would not be liable to any warranty, collateral agreement, prior agreement, description of services, or conditions, other than as expressed herein.
3. DEPOSIT REQUIREMENT:
For Nepal Trips, you will have to make a non-refundable deposit of 25% of the trip cost at the time of booking the trip. The remaining amount one month before your trip commences. The non-refundable deposit should be sent to the Company or its Agent. The Company’s Tailor Made trips may require a higher deposit or full payment at the time of booking. If deposit is different from that outlined in this clause, you will be advised by the company at the time of booking.
At time of booking a non-refundable deposit of 25% is due along with due airfares (if client wants the company to arrange it) before30 days of trip departure. If you're booking 30 days or less prior to departure, full payment is due.
Booking deposit can be made by bank transfer or by Credit Card (Visa or MasterCard). Online payment system is on the website and secured by 3 D verification system.
Payment via Wire/Bank Transfer (Our Bank Details for wire Transfer):
Name of the Beneficiary: Everest Summit Lodge (P). Ltd
Address of the Beneficiary: Dhumbarahi Kathmandu, Nepal
Bankers Name: Himalayan Bank Ltd
Bankers Address: Thamel, Kathmandu, Nepal
Account No.: 01905834030035
Account type: Current Swift Code: HIMANPKA
Please note that we are not liable of any delay or loss during the transfer process. If in case due to use of mediator bank or any other reasons if the money received by us is less than the amount sent, you are requested upon arrival to pay accordingly so that the total is equivalent to the product cost. E-mail us the bank reference number or remittance slips after you initiate the transfer. Sometimes bank forwards the money with different name; if we have reference number/remittance slips and sender,s details, it will be easy for us to check.
4. FINAL PAYMENT/ACCEPTANCE OF BOOKING/CLIENT DETAILS:
Final payment on trekking, tours, or any kind of trips in Nepal can be made upon arrival in Nepal. Final payment can be made by bank transfer or by Credit Card (Visa or MasterCard). There is 4% surcharge when the payment is made by cards (this applies to all payments; deposits, final balances, trip extension and miscellaneous purchases.
Regarding trips in Bhutan; final payment should be made 30 days prior to departure date.
5. CANCELLATION BY THE CLIENT:
Any cancellation by a Client must be made in writing and acknowledged by the Company. The date on which the request to cancel is received by the Company or its Agents will determine the cancellation charge applicable. The cancellation charges are expressed hereafter as a percentage of the total tour price:
- Cancellation 45 days or more before departure: Loss of deposit.
- Cancellation 44-30 days before departure: 25% of cost of services booked.
- Cancellation less than 30 days before departure: 50% of cost of services booked.
- Cancellation less than 15 days before departure 75% of the cost of services booked.
- Cancellation less than 7 days or no show 100% of the cost of the services booked.
The Client is strongly advised to take out cancellation insurance at the time of making the booking. Please note that no refunds will be made if you voluntarily leave a trip for any reason after the trip has begun. No refunds will be made for any accommodation, transport, sightseeing, meals or services not utilized.
6. CANCELLATION OF A TOUR BY THE COMPANY:
- The Company reserves the right to cancel any trip you booked unless guaranteed to run.
- Everest Summit Lodge reserves the right to cancel any trip, including a guaranteed trip, prior to departure due to reasons beyond its control (i.e. due to natural disasters, flight cancellation, consequences of strikes, industrial action, wars, riots, sickness, quarantine, government intervention, weather conditions, or other untoward occurrences. In such a case, Everest Summit Lodge will refund the trip price only. If The Company cancels a departure which is guaranteed to run, we will refund the trip price, or you are entitled to take an alternative trip of the same value. Please also note that significant alterations do not include a change of airline carrier, flight time tables or itineraries provided the departure and arrival dates remain unchanged, the substitution of a vessel, modification of itineraries, and change in cabin category or hotel accommodation provided it is of the same category.
- The Company is not responsible for any incidental expenses or consequential losses that the Client may have incurred as a result of the booking such as visas, vaccinations, non-refundable flights or rail, non refundable car parking or other fees, loss of earnings, or loss of enjoyment, etc.
7. MEDICAL CONDITIONS AND SPECIAL REQUIREMENTS:
The Company must be notified in writing at the time of booking of any medical conditions, physically challenged conditions or any other mental and or physical condition which may affect fitness to travel and or any medical condition. Failure to notify the Company may result in the client being refused for travel. Failure to notify the Company of any such condition that results in cancellation will result in 100% cancellation fees to the Client.. The Company is not required to provide any special facilities unless it has agreed to do so in writing. The Company will do its best to meet Clients special requests including dietary, but such requests do not form part of the Contract and therefore the Company is not liable for not providing these requests. Medical facilities vary from country to country and the Company makes no representations and gives no warranties in relation to the standard of such treatment.
8. TRAVEL INSURANCE:
Adequate and valid travel insurance is compulsory for all travelers. Your travel insurance must cover accidents, injury, illness and death medical expenses, including any related to pre-existing medical conditions, emergency repatriation (including helicopter rescue and air ambulance where applicable) and personal liability. The Company also recommends it covers trip cancellation, curtailment and loss of luggage and personal effects. You must carry proof of insurance with you and produce it if reasonably requested by the company employees or suppliers. The company reserves the right to cancel or suspend your participation on a trip or in certain activities that comprise part of a trip, at any time, including after the commencement of your trip, with no right of refund, if you are unable to provide proof of insurance when requested.
9. FLIGHT DELAYS AND CHANGES IN THE ITINERARY:
Please note that mountain adventures are always unpredictable. Bad weather in mountain regions can cause domestic flight delays. In case of delayed domestic flights, the client is responsible to bear all additional expenses including food and accommodation costs. If you wish to make an alternative arrangements such as Helicopter flight to avoid flight delays, all additional cost would be your responsibility. Moreover, Everest Summit Lodge does not accept any responsibility for costs incurred as a result of missed international flight, but would assist to make alternative arrangements wherever possible. Please also note that while on the field, we may have to make some changes in the itinerary due to unforeseen circumstances.
10. TRIP AMMENDMENT:
If the booking amendment request is received by Everest Summit Lodge 21 days or more prior to your original trip departure, the company will make the necessary amendment with a charge of US$100 per person. In case you wish to make amendments within 21 days of the trip departure, the cost of amendment may be higher depending upon the company's arrangements with other parties such as Hotels, Guest Houses, ground operators or airlines.
11. VISA & PASSPORT:
You must carry a valid passport and have obtained the appropriate visas when traveling with Everest Summit Lodge. Please ensure your passport is valid for 6 months beyond the duration of the trip. Nepal Visa is available on arrival in Nepal. For Bhutan, the company can make necessary arrangements upon request. It is your responsibility to ensure that you are in possession of the correct visas for the countries you are traveling to. Everest Summit Lodge cannot accept responsibility if you are refused entry to a country or places because you lack the correct visa documentation.
12. INJURIES AND EVACUATION:
Everest Summit Lodge would not be liable for any injury/health conditions/emotional or other conditions suffered by the client during the trip. Similarly, our package cost does not include any personal insurance. Hence, we advise the clients to take adequate insurance packages, including medical emergencies and Medical and evacuation by Helicopter.
13. SERVICES MISSED OR UNUSED:
There will be no discounts or refunds of any kind for missed or unused services, this includes voluntary or involuntary termination/departure from tour, i.e. sickness, death of a family member etc, late arrival on the tour, or premature departure either voluntarily or involuntarily.
14. UPDATING OF TERMS AND CONDITIONS:
The Company reserves the right to update and amend these terms and conditions at anytime. It is the responsibility of the Client to keep updated with any changes. The current version of terms and conditions will always be found on the website www.everestlodges.com and will be the terms referred to in any dispute.